Job Title: HR Coordinator
Status: Permanent
Salary: £22,485 – £25,418 per hour, DOE
Hours: 30 – 37.5 hours, across 5 days
 Location: Weston Surgery, SO19 9GH
 Accountable to: HR & Payroll Manager
 Supervision exercised: N/A

Recruitment pack for this role is here > Recruitment Pack – HR Coordinator

We’ve joined forces and transformed four GP practices. You’ll help to transform the way we care for patients.

Living Well Partnership isn’t a traditional GP surgery, it brings together four well-established practices in Southampton, with seven sites, which have joined forces to create a super-partnership that can deliver exceptional clinical care. Our HR team is at the centre of it all, alongside other central services, changing the way employees experience working in the healthcare sector.

What we can offer you!

  • 5 weeks holiday pro rata PLUS bank holidays
  • NHS pension scheme membership with a 14.38% employer contribution rate
  • Employee Wellbeing initiatives
  • Cycle to work scheme
  • Monthly employee award
  • Daily fruit boxes at each working site
  • First consideration for other internal recruitment opportunities

As part of our small HR and Payroll team, you’ll help to support a team of line managers, and all 160+ of our employees, by delivering efficient transactional HR services for all of our locations. As part of the HR function, you will go the extra mile to ensure that every employee can rely on us; to deliver and innovate the way the Partnership achieves a great employee experience.

You’ll have an evident passion for HR and an ambition to progress your career in this field. You’ll need a sharp eye for identifying issues and patterns, in data, processes, and behaviour. You’ll be able to demonstrate that you’re an analytical thinker, with the ability to see tasks through to completion, to the highest standard. You’ll be confident in finding your way around IT systems, and given the tools, will hit the ground running in extracting analytics reports, analysing employee data, and applying numerical formulae.

You’ll already have broad experience in generalist HR administration and will be keen to develop your skills and knowledge of employee relations cases. You’ll be confident in managing daily, operational HR, with the support of an HR Administrator, and you’ll enjoy assisting the HR & Payroll Manager in managing all sorts of people management activities, such as wellbeing initiatives, absence management, flexible working requests, and disciplinary investigations.

We’re not looking for somebody to have experience of working in a healthcare setting; but someone who has at least 3 years’ experience working in an HR team is a must. You should also have, or be working towards, a CIPD qualification. In return, we’ll offer you the opportunity to be accountable for your own employee projects and workload, with plenty of scope for personal and professional development.

You will enjoy membership of the coveted NHS pension scheme, as well as 25 days annual leave (pro rata), generous NHS employee discounts, wellbeing initiatives, free parking and more.


HR Coordinator duties include, but are not limited to:

  • Responsible for monitoring and actioning the HR & Payroll, Sickness and Recruitment email inboxes
  • Responsible for the administration of Flexible Working Requests and other variations to contract, including temporary reasonable adjustments.
  • Produce reports on key employment issues e.g. HR dashboard
  • Utilise, update and create trackers; identifying continual improvements in processing, extracting and analysing HR data
  • Become an expert user of our HR system, Cezanne; continually update knowledge and test capabilities and functionality.
  • Support in managing the progress of employee welfare cases, including welfare meetings, supporting Line Managers, and reviewing associated reasonable adjustments.
  • Oversee the Wellbeing Champions team through regular communication via Microsoft Teams channel, monthly update meetings, objective review meetings and other associated management of the teams’ initiatives and presentation across the Partnership
  • Responsible for identifying areas for improvement in the on-boarding and leaver processes; ensuring the employee experience is continually assessed and improved.

Ideal candidate:

  • Passionate about providing excellent administration and organisation
  • Self-starter, able to identity issues, resolve appropriate queries, and tackle ad hoc tasks
  • Confident with IT systems, proficient in Microsoft & Outlook (essential), MS Teams (preferable)
  • Enjoys meeting new people, approachable and proactive in providing the best first impression
  • Comfortable working independently on most tasks
  • Detail orientated and able to work on your own initiative, works well under pressure.

Closing date: Monday 3rd October, 2022

Interviews: Tuesday 11th October, 2022

For further information, or the job description and role specification, please call our HR office at Weston Lane Surgery, Southampton.

To apply

Thank you for your interest and we look forward to hearing from you.

Dave Barclay

Managing Partner (Non-clinical)

*Please note Living Well Partnership reserves the right to make amendments to this advert up until the point of removal.