Job Title:
Office Administrator
Status: Permanent
Salary: £10.00 per hour
FTE: 30 – 37.5 hours over 5 days
 Location: Practices of Living Well PCN Southampton
 Accountable to: Operations & Patient Services Manager
 Supervision exercised: None

For more information please view our recruitment pack: Office Admin Recruitment Pack Oct 2021

The Role:

The Office Administrator is responsible for providing proactive, efficient, effective and confidential administrative support to the senior team, Partners and the wider staff team, to assist with the management and day to day running of the Partnership.

The successful candidate will organise and prepare meetings, including creating schedules, agendas, distributing papers and taking minutes. Working closely with various stakeholders, they will undertake senior administration tasks including diary management, producing professional correspondence, supporting audit processes and collating feedback for the Patient Experience team.

Supporting the preparation, publication and maintenance of communication materials distributed to both staff and patients, the Office Administrator will draw on their initiative to respond to queries and signpost colleagues to the necessary resources, benefiting all employees’ experience.

Responsible for maintaining office supplies, placing orders and making bookings on behalf of the senior team, the Office Administrator will be confident managing budgets, liaising with external providers and undertaking research or project work as required.

The Candidate:

As a candidate you will need to have several years’ experience in an administration role, ideally working in a support role for a senior team, and be used to working at pace and with an ability to troubleshoot and have a proactive approach to tasks and projects.

It is essential that you are confident in using Microsoft Excel and Word, experience using additional programmes’ such as Mailchimp or Canva would be an advantage. You will be IT literate and enjoy using online systems; you won’t be fazed by technology updates.

You will be comfortable working on your own initiative with minimal supervision, maintaining a customer focused, professional and approachable manner at all times. With a natural aptitude for organisation, you apply this to your working style and maintain a structured approach to the support of our senior team. Experience of preparing high quality written materials, paying particular attention to grammar, presentation and accuracy, would be desirable.

What is essential is a great attitude towards learning new things, embracing change, and an enjoyment of processes and routine. You will value and contribute to our efficient service that makes a difference to the health and wellbeing of thousands of our patients.

You will enjoy membership of the coveted NHS pension scheme, as well as 25 days annual leave (pro rata), generous NHS employee discounts, free parking and more.

If this is you, we would really like to meet you.

To apply

  • Provide an up to date CV and a supporting cover letter detailing how you meet the requirements of the role
  • Indicate your availability for interview on the 28th October
  • Please specify what hours you are interested in
  • Applications are to be e-mailed to livingwell-recruitment@nhs.net
  • Applications must be received by midnight Friday 22nd October

Thank you for your interest and we look forward to hearing from you.

Dave Barclay

Managing Partner (Non-clinical)