Role: Personal Assistant
Status: Permanent
Salary: £11ph starting rate
FTE: 30 – 37.5 hours per week, across Mon – Fri
 Location: Weston Lane Surgery
 Accountable to: Non-clinical Managing Partner

Recruitment pack for this role is here > Personal Assistant – Recruitment Pack June 2022

The way we provide GP services is changing every day – and you can be part of it. The Living Well Partnership brings together four well-established practices in Southampton, with seven sites, which have joined forces to create a super-partnership that can deliver exceptional clinical care. Our vision is simple: to enhance the health and improve the wellbeing of our 40,000 patients – and you will have a vital role to play as our senior teams’ Personal Assistant.

Closing date: Wednesday 29th June 2022

Interview Dates: Friday 8th July 2022

What we can offer you!

  • 5 weeks holiday pro rata PLUS bank holidays
  • NHS pension scheme membership with a 14.38% employer contribution rate
  • Employee Wellbeing initiatives
  • Cycle to work scheme
  • Monthly employee award
  • Daily fruit boxes at each working site
  • Investment in developing your skills and progression opportunities, across the Partnership
  • First consideration for other internal recruitment opportunities

The Role:

The Personal Assistant is responsible for providing proactive, efficient, effective and confidential administrative support to the senior team, Partners and the wider staff team, to assist with the management and day to day running of the Partnership.

The successful candidate will organise and prepare meetings, including creating schedules, agendas, distributing papers and taking minutes. Working closely with various stakeholders, they will undertake senior administration tasks including diary management, producing professional correspondence, supporting audit processes and collating feedback for the Patient Experience team.

Supporting the preparation, publication and maintenance of communication materials distributed to both staff and patients, the Personal Assistant will draw on their initiative to respond to queries and signpost colleagues to the necessary resources, benefiting all employees’ experience.

Responsible for maintaining office supplies, placing orders and making bookings on behalf of the senior team, the Personal Assistant will be confident managing budgets, liaising with external providers and undertaking research or project work as required.

What we’re looking for!

As a candidate you will need to have several years’ experience in an administration role, ideally working in a support role for a senior team, and be used to working at pace and with an ability to troubleshoot and have a proactive approach to tasks and projects.

It is essential that you are confident in using Microsoft Excel and Word, experience using additional programmes’ such as Mailchimp or Canva would be an advantage. You will be IT literate and enjoy using online systems; you won’t be fazed by technology updates.

You will be comfortable working on your own initiative with minimal supervision, maintaining a customer focused, professional and approachable manner at all times. With a natural aptitude for organisation, you apply this to your working style and maintain a structured approach to the support of our senior team. Experience of preparing high quality written materials, paying particular attention to grammar, presentation and accuracy, would be desirable.

What is essential is a great attitude towards learning new things, embracing change, and an enjoyment of processes and routine. You will value and contribute to our efficient service that makes a difference to the health and wellbeing of thousands of our patients.

To apply

  • Provide an up to date cv and a supporting cover letter, detailing how you meet the requirements of the role.
  • Applications are to be e-mailed to livingwell-recruitment@nhs.net
  • For an informal phonecall to discuss the role further, please contact the HR team on 02380 425 319

Thank you for your interest and we look forward to hearing from you.

Dave Barclay

Managing Partner (Non-clinical)