Job Title:
Project Administrator
Status: Permanent
Salary: £23,697 FTE per annum
FTE: Part time 21 hours over 4 days
 Location: Practices of Living Well PCN Southampton
 Accountable to: Non-Clinical Managing director
 Supervision exercised: Medical Students

(please note that it is essential this role is completed over 4 days, and cannot be completed from home. Although start and finish times are open to discussion, presence is required on site 4 days per week)

For more information please view our recruitment pack: Projects Administrator October 21

The Living Well Partnership brings together four well-established GP practices in Southampton, with seven sites, which have joined forces to create a super-partnership that can deliver exceptional clinical care. As demand for our services grows, we have created the exciting new role of Project Administrator to support the development of new services and administer our existing projects relating to clinical research and training.

The Project Administrator will plan and coordinate the placements of our medical students, act as the primary point of contact for students and external training partners, provide essential end to end administration of our chosen research studies and coordinate with colleagues to ensure projects are completed and key metrics achieved.

You will be comfortable with, or have experience of, planning and supervising comprehensive induction programmes that prioritise a great first impression to our students. Working alongside our busy scheduling team you will oversee placements and provide reports to the University, Deanery and the Finance team.

You will also support the Partnership in facilitating research studies, tracking initiatives and reporting. An interest in research proposals and primary care would be an advantage, as you disseminate key information and coordinate internal stakeholders whilst working to deadlines. Knowledge of GDPR regulations or clinical systems such as EMIS would be an advantage, but not essential as full training can be provided.

An effective and experienced administrator, you will be comfortable collating and documenting information and compiling progress updates and reports using Microsoft Office applications.

You will demonstrate the ability to work methodically, accurately and efficiently to meet tight deadlines and your excellent written and verbal communication skills will be evident. The requirement to show initiative and to work independently, with guidance and support from your line manager and the senior team, won’t phase you.

Your positive, professional and friendly approach will be essential in helping us to build enduring and effective relationships with stakeholders.

This role will suit someone who is comfortable working under their own initiative and enjoys building relationships and contacts, both internally and externally. Working alongside the senior management team you will be confident in your ability to provide feedback and work to improve processes and in turn will be given trust and responsibility.

Previous experience of working in General Practice or the NHS is not required. Experience working within the higher education sector may be an advantage.

You will enjoy membership of the coveted NHS pension scheme, as well as 25 days annual leave (pro rata), generous NHS employee discounts, free parking and more.

This is a part time, permanent role for 21 hours per week over 4 days.

If this is you, we would really like to meet you.

To apply

  • Provide an up to date CV and a supporting cover letter detailing how you meet the requirements of the role
  • Indicate your availability for interview on the 4th November
  • Please specify what hours you are interested in
  • Applications are to be e-mailed to
  • Applications must be received by midnight on Sunday 31st October

Thank you for your interest and we look forward to hearing from you.

Dave Barclay

Managing Partner (Non-clinical)