Scheduling Administrator

Living Well Partnership is made up of 8 GP surgeries working innovatively to change the way we deliver great patient care and fast, effective patient communication.

Overall Aim of role:

The Scheduling Administrator is responsible for supporting the Scheduling Team in maintaining an efficient and effective schedule for all clinical resources and absences within the Living Well Partnership.

Key Responsibilities:

• To support the Scheduling Team with administrative tasks
• Assist in the preparation of medical student’s timetables ensuring online scheduling system Rotacloud and Emis align.
• Update online scheduling systems (Rotacloud) to ensure accurate rota records.
• Communicate schedule changes effectively to relevant staff members
• Maintain holiday and absence records for clinicians and students/placements.
• Administer and maintain generic templates as requested.
• Assist with sourcing cover for Enhanced Access hours when required
• Assist in general housekeeping of master templates and session holder filters
• Ensure all necessary locum documentation is up to date.
• Assist in the allocation of clinical rooms as requested
• Provide cover during periods of absence across the Scheduling Team
• Adhere to scheduling protocols and ensure compliance with Partnership policies and procedures
• Undertake additional duties as required

What we’re looking for!

• Education to at least GCSE level, including English and Maths, or equivalent
• Evidenced office administration experience
• Knowledge of computerised scheduling tools and processes
• Demonstrable and recent experience of working in an administrative role
• Strong organizational skills with attention to detail
• Excellent interpersonal and communication skills
• Proficiency in MS Excel and experience with online rota systems
• Ability to work independently while knowing when to escalate issues
• Commitment to high-quality work and meeting deadlines
• Ability to work under pressure and adapt to changing priorities
• Attention to detail
• Team player

What we can offer you!

• 5 weeks holiday pro rata PLUS bank holidays
• NHS pension scheme membership with a 14.38% employer contribution rate
• Employee Wellbeing initiatives
• Cycle to work scheme
• Monthly employee award
• Investment in developing your skills and progression opportunities, across the Partnership
• First consideration for other internal recruitment opportunities

To apply

• Provide an up to date CV and a supporting cover letter detailing how you meet the requirements of the role
• Applications should be e-mailed to hiowicb-hsi.livingwell-recruitment@nhs.net
• Closing Date: Sunday 22^nd June 2025
• Please be aware that all employees of the Partnership will be expected to have DBS Clearance.

Please note all employees will need DBS clearance.

Thank you for your interest and we look forward to hearing from you.

Dave Barclay

Managing Partner (Non-clinical)